UNIVERSITY OF ILLINOIS ALUMNI ASSOCIATION HONG KONG BYLAWS
ARTICLE I: NAME
This association shall be called the University of Illinois Alumni Association Hong Kong, herein referred to as the UIAA_HK.
ARTICLE II: AFFILIATION
The UIAA_HK shall be chartered by the University of Illinois Alumni Association (UIAA).
ARTICLE III: OBJECTIVES
The purpose of the UIAA Hong Kong Chapter shall be:
- to promote the interests of the University of Illinois in Hong Kong
- to foster ongoing relationship between the University of Illinois, the UIAA, and the alumni of the University of Illinois in Hong Kong
- to maintain communications and build a strong network with the UIAA alumni
- to assist students from Hong Kong planning to study at the University of Illinois
- to assist in professional development of alumni in Hong Kong, especially for alumni just returning to Hong Kong
ARTICLE IV: MEMBERSHIP
Section 1: Qualifications.
All persons who have studied/work at the University of Illinois, are graduates of the University of Illinois, members of the faculty, currently living in Hong Kong, are considered as members-at-large of this Association. Members-at-large can become Regular Member by registering with the UIAA_HK. Only Regular Members shall have the right to vote and hold office in this Association. Immediate family members of Regular members can register to become Associate Members, but no voting rights.
ARTICLE V: DUES
The Executive Board decides on the membership dues. Current proposal is no annual fees.
ARTICLE VI: THE EXECUTIVE BOARD
Section 1: Membership.
The executive board shall consist of the following officers: a president, a vice-president/president elect, a secretary, a treasurer, and up to nine directors. The President of the UIAA_HK shall become the Chairman of the Executive Board.
Section 2: Qualifications. Officers and directors must be members of UIAA_HK.
Section 3: Terms. Officers and directors shall be elected for two-year terms with elections held at the annual meeting. The term of office begins at the close of the annual meeting.
Section 4: Duties. The officers and directors shall perform the duties usually incumbent upon the positions to which they have been elected and additional duties as the Board may direct.
Section 5: Authority. The executive board shall have the power to carry on the regular business of the UIAA_HK between meetings.
Section 6: Meetings. The executive board shall meet at least once each calendar year. The executive board may utilize e-mail or other electronic means for discussion and voting. Such actions must be subsequently ratified at the next board meeting and recorded in the minutes.
Section 7: A quorum shall consist of a simple majority of the voting members of the executive board.
Section 8: Vacancy. A vacancy in any position on the executive board may be filled until the next annual meeting by vote of the remaining members of the board.
Section 9: Removal from office. The officers and directors shall serve until they are replaced by a duly constituted election, resign, or are voted out of office by a simple majority of a specially called General Meeting. Such General Meeting can be called by a quorum of 10 regular members.
ARTICLE VII: COMMITTEES
Section 1: Committees of UIAA_HK shall be authorized by the Executive Board. The president of the UIAA_HK shall appoint members to committees, as necessary, to meet the needs of the organization.
ARTICLE VIII: MEETINGS
Section 1: Annual. Minimum of 1 regular meeting of the UIAA_HK shall be held annually.
Section 2: Special. Special meetings of the UIAA_HK may be called by the president upon request of the executive board or of ten regular members. No business shall be transacted at such meetings except that mentioned in the call.
Section 3: Notice. Due notice of the time and place of meetings and the purpose of special meetings shall be given to all members.
ARTICLE IX: QUORUM
Ten members shall constitute a quorum for the transaction of association business. A simple majority of those members present and voting will carry the vote, except as provided in Article XI: Amendments.
ARTICLE X: AMENDMENTS
These Bylaws may be amended by a three-fourth vote of those present at any regular meeting, provided the proposed amendment shall have been specifically set forth in the call for such meeting.